SECURITY AND COMPLIANCE
You’ll know where your data is and who can see it.
We explain how we protect your company’s information, in writing and with no small print.
WHERE YOUR DATA IS
In Europe, encrypted and backed up.
Servers in the European UnionWe host your applications and your data in EU data centres.
Encryption in transitEvery connection uses HTTPS. No one can read what travels between your device and the server.
Daily backupsOne backup every day, and another stored away from the main server.
WHO CAN SEE IT
Only the people you choose.
Access by invitation onlyNo one signs up on their own. Each person receives a single-use invitation.
Passwords no one knowsThey are stored encrypted. Not even our team can see them.
Two-step verificationA code on your phone at sign-in, in addition to your password.
Per-user permissionsEach user sees only what is relevant to them: for example, invoices only.
Activity logWho signs in, what they download and when is all recorded.
Logged support accessIf we need to view your account to help you, it is recorded.
COMPLIANCE
Regulation, addressed by design.
Data protection (GDPR and LOPDGDD)We sign a data processing agreement with you that explains what we do with your data and what we don’t.
Working-time recordsVIBECALET HR stores clock-ins as employment law requires and keeps them ready for an inspection.
EU AI ActIf you use artificial intelligence, we identify your obligations and the training your team needs.
NIS 2If your company falls within its scope, we help you with the part that affects your systems and suppliers.
IF SOMETHING HAPPENS
A plan before you need one.
Detect
We monitor access and security alerts on the servers.
Notify you
If an incident affects your data, we notify you without delay, as the GDPR requires.
Recover
We restore from backups and tell you what happened and what we have changed.
Frequently asked questions
Can you see my company’s data?
Only when needed to provide support, and it is recorded. Your information is not used for anything else.
What happens to my data if we stop working together?
We hand it over in a standard format and, once you confirm, delete it from our systems and backups.
Do you use my data to train artificial intelligence?
No. Your data is used only to provide the service you have contracted.
Do you have a document I can show my advisers?
Yes. We send you our security measures and the data processing agreement in writing.
Questions about security?
Write to us and we’ll reply in writing, with as much detail as you need.
Write to usinfo@vibecalet.com · +34 628 681 023